GDPR Compliance
HashLog is committed to protecting your privacy and ensuring the security of your personal data in accordance with the General Data Protection Regulation (GDPR).
Our Commitment to Data Protection
At HashLog, we take data protection seriously. We have implemented comprehensive measures to ensure that all personal data is processed lawfully, fairly, and transparently. Our commitment extends to:
- ✓Processing personal data only for specified, explicit, and legitimate purposes
- ✓Collecting only the minimum data necessary for the intended purpose
- ✓Keeping personal data accurate and up to date
- ✓Retaining data only for as long as necessary
- ✓Ensuring appropriate security measures are in place
Your Data Subject Rights
Under GDPR, you have the following rights regarding your personal data:
Right of Access
You can request a copy of all personal data we hold about you.
Right to Rectification
You can request correction of any inaccurate or incomplete data.
Right to Erasure
You can request deletion of your personal data under certain circumstances.
Right to Restrict Processing
You can request that we limit how we use your data.
Right to Data Portability
You can receive your data in a structured, machine-readable format.
Right to Object
You can object to processing of your data for certain purposes.
To exercise any of these rights, submit a Data Subject Access Request:
Submit Data RequestData We Collect
We collect and process the following categories of personal data:
Identity Data
Name, job title, company name
Contact Data
Email address, phone number, business address
Technical Data
IP address, browser type, device information, cookies
Usage Data
Information about how you use our website and services
Business Data (For Customers)
Fleet data, logistics information, GPS tracking data processed on your behalf
Security Measures
We implement appropriate technical and organizational measures to protect your data:
- Encryption: All data is encrypted in transit (TLS/SSL) and at rest
- Secure Infrastructure: Cloud hosting with enterprise-grade security
- Access Controls: Role-based access with authentication requirements
- Monitoring: Continuous security monitoring and incident response
Legal Basis for Processing
We process personal data under the following legal bases:
| Purpose | Legal Basis |
|---|---|
| Providing our services | Contract performance |
| Responding to enquiries | Legitimate interest |
| Marketing communications | Consent |
| Analytics and improvement | Legitimate interest / Consent |
| Legal compliance | Legal obligation |
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including:
- Active customer data: Duration of the business relationship plus 7 years
- Marketing contacts: Until consent is withdrawn
- Website analytics: 26 months
- Support enquiries: 3 years after resolution
International Data Transfers
When we transfer data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) approved by the European Commission, or transfers to countries with an adequacy decision.
Contact Our Data Protection Team
If you have any questions about our GDPR compliance or wish to exercise your rights, please contact us:
Email: support@hashlog.in
Data Request Form: Submit a Data Subject Access Request
We will respond to all legitimate requests within 30 days. If your request is complex, we may require an additional 60 days but will notify you within the initial 30-day period.
Related Policies
Last Updated: December 2025